Privacy Policy

1. Who we are

Vanguard Publishing Partners Ltd (“Vanguard”, “we”, “us”) is a UK publishing services company. Our registered office is 71-75 Shelton Street, London WC2H 9JQ, United Kingdom. We act as data controller for personal information collected through our website and publishing services.

Contact: hello@vanguardpublishing.co.uk · +44 20 4538 2210

2. Information we collect

We may collect and process the following categories of personal data:

• Identity & contact data — name, email address, telephone number, postal address.
• Manuscript & project data — genre, draft stage, synopsis, files and correspondence relating to your book project.
• Technical data — IP address, browser type, device information and analytics data when you use our website.
• Marketing preferences — your choices about receiving updates from us.

3. How we use your information

We use personal data to:

• respond to enquiries and provide publishing consultations;
• deliver editing, design, publishing, distribution and marketing services you request;
• process payments and manage contracts;
• improve our website, services and customer experience;
• send service-related communications and, where permitted, marketing updates;
• comply with legal and regulatory obligations.

Our lawful bases under UK GDPR include contract performance, legitimate interests (running and improving our business), consent (where required for marketing), and legal obligation.

4. Sharing your information

We do not sell your personal data. We may share information with trusted processors who support our operations, such as payment providers, email platforms, cloud storage, print partners and distribution platforms (e.g. Amazon KDP, IngramSpark). All processors are bound by confidentiality and data protection obligations.

5. International transfers

Some service providers may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as UK International Data Transfer Agreements or equivalent mechanisms.

6. Retention

We retain personal data only for as long as necessary to fulfil the purposes described above, including contractual, accounting and legal retention periods. Manuscript materials are stored according to your project agreement and may be deleted on request once services conclude.

7. Your rights

Under UK data protection law you may have the right to access, rectify, erase, restrict processing, object to processing, and data portability. You may also withdraw consent at any time where processing is consent-based, and lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

To exercise your rights, email hello@vanguardpublishing.co.uk.

8. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure or destruction.

9. Changes to this policy

We may update this Privacy Policy from time to time. The “last reviewed” date at the top of this page indicates when it was last revised. Continued use of our services after changes constitutes acceptance of the updated policy.